Privacy Policy
Policy Effective Date: January 1, 2020
GetHired values the privacy of the users, employers, job seekers, and others who visit and use the
Service (collectively or individually, “You” or “Users”).
By registering for, accessing, browsing, or using the service, you acknowledge that you have read,
understood, and agree, effective as of the date of such action, to the information handling practices
described in this Privacy Policy.
This Privacy Policy is incorporated into and is subject to the GetHired Terms of Service. Your use of the
Service and any personal information you provide through the Service are subject at all times to this
Privacy Policy and the Terms of Service.
TABLE OF CONTENTS
1.THE INFORMATION WE COLLECT
2.THE WAY WE USE INFORMATION
3.WHEN WE DISCLOSE INFORMATION
4.YOUR CHOICES, RIGHTS AND RESPONSIBILITIES
5.RESUMES
6.OUR COMMITMENT TO DATA SECURITY
7.OUR COMMITMENT TO CHILDREN'S PRIVACY
8.INTERNATIONAL VISITORS
9.IN THE EVENT OF MERGER OR SALE
10.CHANGES AND UPDATES TO THIS PRIVACY POLICY
11.YOUR RIGHTS TO ACCESS DATA
12.HOW TO COMPLAIN
13. CONTACT INFORMATION
1. The Information We Collect; Personal Data
User-Provided Information, including Personally Identifiable Information (PII): Due to the nature and
scope of our product, you may provide to GetHired what is generally called “personally identifiable”
information (such as your name, email address, postal mailing address, home/mobile telephone number,
etc.) when using the Service, such as when you register an Account on the Service, log in to the Service,
post a resume or Job Posting through the Service, use the GetHired Onboarding feature, or otherwise
use the features and functionality of the Service. As permitted by applicable law in the country from which
you access our Website and use our services, we may collect, use, store and transfer different kinds of
Personal Data about you. We have grouped these into the following categories of “Personal Data”:
Contact Data: such as email addresses, home address, apartment number, city, state, zip code, email
address, and telephone numbers.
Demographic Data: such as marital status, state of driver’s license issue, type of driver’s license, license
expiration date, gender, ethnicity, race, tobacco usage, languages spoken, education level.
Education Data: High School name and address, college name and address, number of years of college
complete, degrees earned, graduate school name and address, graduate degrees earned, certifications
earned and locations (state of issuance), issuance date, expiration date.
Employment Data: such as job start/end date, job title, employment type, work locations, company
group, compensation information, supervisor information, pay types and rates, work hours, base salary,
work location and address, EEO job category, offer letter information, employment history, and
governmental work eligibility information.
Financial Data: such as payment card details including: card numbers, security codes, expiration dates,
and billing address. However, please note that payment methods (e.g., credit card number and/or PayPal
and/or bank account details) are not collected by us directly, but by secure payment service providers.
Identity Data: such as first name, maiden name, last name, other names used, date of birth, driver’s
license number, social security number, vehicle license plate number, social media profile, username or
similar identifier.
Marketing and Communications Data: such as your preferences in receiving marketing from us and
our third-parties and your communication preferences.
Military Service Data: such as branch of military in which you served, military specialty, discharge type,
discharge date.
Payroll Data: such as Banking information, including: routing number, account number, account name,
account type, bank name, bank address, deposit percentage, deposit amount, bank documents (such as
voided checks, bank letters).
Profile Data: such as your username and password, orders made by you, preferences, user- generated
content, job searches, candidate searches, job applications, feedback and survey responses.
Relationship Data: such as emergency contact information, specifically: name, phone number,
relationship. Dependent information such as name, birth dates, social security numbers, tobacco use,
student status, address, disability status.
Tax Data: such as filing status, number of allowances, withholding amount, number of dependents.
Technical Data: such as Device IDs, your login data, access dates and times, browser type and version,
device information, cookie data, time zone setting and location, browser plug-in types and versions,
operating system and platform and other technology on the devices you use to access the Website.
Transaction Data: such as details about payments to and from you, and details regarding the services
that you have subscribed to in relation to this Website.
Usage Data: such as information about how you use our Website, products and services.
Use of Information Across Parties for the Service: In using the Service, the information we collect can
be considered PII, and may be shared between GetHired and a third party for the Service we are
providing.
We may obtain information, including personally identifiable information from third parties and sources
other than the Service, such as advertisers or social media networks for which you have approved our
access to information (e.g., information from your Facebook account provided by the Facebook APIs, if
you choose to permit GetHired access to such information). If we combine or associate information from
such other sources with personally identifiable information that we collect through the Service, we will
treat the combined information as personally identifiable information in accordance with this Privacy
Policy.
When we share information with (to) a 3rd party, we do so because it is necessary to perform our
contractual obligations or ensure the Service works for you. Such Personal Information is then subject to
that third party’s own data collection, use, and disclosure policies. We do ensure that we work with
known, quality partners, but should you wish to know more about the specific privacy policies of these
providers, including whether these providers may collect or share Personally Identifiable Information
between providers, you may enquire with us using the procedures described below.
In this context, third parties may collect personally identifiable information about a user’s online activities,
over time and across different sites, services, and applications, when that user uses our site, service, or
application.
Cookies Information: When you access the Service, we may send one or more cookies – small text files
containing a string of alphanumeric characters – to your computer. GetHired may use both session
cookies and persistent cookies. A session cookie disappears after you close your browser. A persistent
cookie remains after you close your browser and may be used by your browser on subsequent visits to
the Service. GetHired site uses cookies to maintain active user sessions, However, persistent cookies
can be removed. Please review your web browser “Help” file to learn the proper way to modify your
cookie settings.
Response to Do Not Track Signals: - Certain web browsers may provide an option by which you may
have the browser inform websites or internet services you visit that you do not wish to have information
(which may or may not contain PII) about your activities tracked by cookies or other persistent identifiers
across time and across third-party Internet websites, online or cloud computing services, online
applications, or mobile applications. These are commonly called “do not track” signals. GetHired site
requires cookies to maintain active user sessions, and therefore GetHired does not act on Do Not Track
requests.
Third Party Web Beacons: To bring you the best experience and product set possible, we may also
implement and integrate third party content, such as advertising, on the Service that uses “clear gifs,”
“web beacons,” or other similar techniques, and which may allow the third party content provider to read
and write cookies to your browser, or implement similar tracking mechanisms, in connection with your
viewing of that third party content displayed on or through the Service.
Other System Information Automatically Collected: When you access the Service or open one of our
HTML emails, we may automatically record certain information from your system by using different types
of tracking technology. This “automatically collected” information may include your Internet Protocol
address, a unique device or user ID, the version of software installed, system type, the content and pages
that you access on the Service, and the dates and times that you visit the Service.
2. The Way We Use Information
GetHired uses the information that you provide or that we collect to operate, maintain, enhance, and
provide all of the features and services found on the Service as well as to track user-generated content
and Users to the extent necessary to comply as a service provider with the Digital Millennium Copyright
Act.
We will use your email address and other provided contact information, without further consent, for
administrative communications such as notifying you of major Service updates, for customer service
purposes, to address copyright infringement or defamation issues, or to contact you regarding any
content, resumes, Job Posting and other materials that you have posted to, transmitted through, or
downloaded from the Service.
GetHired uses all of the information that you provide or that we collect to understand the usage trends
and preferences of our Users, to improve the way the Service works and looks, and to create new
features and functionality.
GetHired may use “Automatically Collected” information and “Cookies” information, alone or in
combination with other information we have collected from you, to: (a) personalize the service, such as
remembering your information so that you will not have to re-enter it during your visit or the next time you
access the Service; (b) provide customized third party advertisements, content, and information, (c)
monitor aggregate site usage metrics such as total number of visitors and pages accessed; (d) provide
such metrics to Users as they pertain to such User’s content; and (e) track your entries, submissions, and
status in any Job Posting, promotions or other activities.
GetHired may use your email address or other personally identifiable information to send (a) messages
about the Service, such as when you receive communications from another User, (b) promotional
messages related to the Service and the activities of third parties we work with, and (c) employment
related inquiries through the Service on behalf of other Users from whom you have opted to receive
communications. Generally, you have the ability to unsubscribe from further communications from a User
of the Service, through links provided in the messages sent on behalf of such User.
GetHired acknowledges that you have the right to access your personal information. With respect to
personally identifiable Information provided by an enterprise client (e.g., payroll channel) of GetHired to
GetHired, we collect such information under the direction of that client and have no direct relationship with
the individuals whose personal information we process. If you are a customer of such a GetHired client or
channel partner and would no longer like to be contacted by such company, please contact that company
directly. If you seek access or want to correct, amend, or delete inaccurate data, you must direct to
request to that company (the data controller). If requested to remove data, we will respond within the
timeframe required by relevant laws, including any available extensions. We may transfer personal
information to companies that help us provide our service. Transfers to subsequent third parties are
covered by our service agreements with our enterprise clients.
We will retain personal information that we process on behalf of our enterprise clients for as long as
needed to provide services to such client. GetHired will retain this personal information as necessary to
comply with our legal obligations, resolve disputes, enforce our agreements, and in accordance with our
internal record keeping policies.
3. When We Disclose Information
GetHired does not share your personally identifiable information with other organizations for their
marketing or promotional uses without your prior consent. Please be aware, however, that any personally
identifiable information that you voluntarily choose to display on or provide to the Service – such as when
you publish contact information in a Marketing Communication or Account profile – becomes publicly
available and may be collected and used by others without restriction. For example, if you send a
Marketing Communication through the Service that includes personally identifiable information, some of
the intended recipients may forward or provide such communication publicly to others without your
consent.
We may disclose User information to affiliated companies or other businesses or persons who: provide
web site hosting, maintenance, and security services; fulfill orders; conduct data analysis and create
reports; offer certain functionality; and assist GetHired in delivering or improving the Service and creating
new features. These disclosures are generally made under terms comparable to this Privacy Policy, and
the recipients are limited to using the information for the purposes for which the information was provided
and only to the extent necessary to complete the intended work.
The Service enables users to communicate with others in a variety of ways. Any personally identifiable
information you voluntarily choose to include in a communication with other Users, or to post on the
Service (such as in a resume or a Profile), will be available to such Users and other recipients of the
communication. If you voluntarily provide personally identifiable information to the Service, such as by
making a resume public or making a Profile public, GetHired may share this information with a relevant
employer or other Users of the Service.
The Service may allow you to participate in certain programs designed to highlight you as a
featured job-seeker and/or your Profile (as that term is defined in the Terms of Service) as a featured
Profile. If you choose to participate in any such program, GetHired may publish and/or distribute your
Profile or any personally identifiable information in your Profile to other Users as part of such program.
However, you will always retain the ability to withdraw your participation from any such program at any
time.
The GetHired Onboarding feature is designed to enable employees to fill out paperwork online as part of
their employment onboarding process. If you use the GetHired Onboarding feature, the personal
information that you submit will be collected, stored and used for the purpose of providing the GetHired
Onboarding feature and related services to you and your employer, which includes sharing such
information with your employer to the extent permitted by applicable law.
In order to provide you with more exposure, GetHired may publish any personally identifiable information
in your Profile which you have chosen to be available to the general public by setting it to public, from
time to time, on other jobs websites not affiliated with GetHired. In that event, any personally identifiable
information in your Profile which is so intended to be available to the general public will be available to the
users of such other websites. However, you will always retain the ability to control the status of your
Profile by setting it to private or public.
GetHired may disclose your information if required to do so by law or in the good-faith belief that such
action is necessary to comply with state and federal laws (such as U.S. Copyright law) or respond to a
court order, judicial or other government subpoena, or warrant in the manner required by the requesting
entity.
GetHired also reserves the right to disclose User information that we believe, in good faith, is appropriate
or necessary: to take precautions against liability; to protect GetHired from fraudulent, abusive, or
unlawful uses; to investigate and defend ourselves against third-party claims or allegations; to assist
government enforcement agencies; to protect the security or integrity of the Service; or to protect the
rights, property, or personal safety of GetHired, our users, or others.
GetHired may disclose certain categories of Personal Information to third parties in order to perform out
contractual obligations. The categories of such information are: Job postings, resume information,
background check information. We share this information with the following categories of third-parties:
job posting web site/companies, resume processing companies, background check companies. We
disclose this information to facilitate providing the Services.
4. Your Choices, Rights and Responsibilities
Right Not To Share Information: You may, of course, decline to share your personally
identifiable information with GetHired, in which case GetHired will not be able to provide to you some of
the features and functionality found on the Service. You may update or correct your user information and
preferences at any time by accessing your account preferences page through the Service. Please note
that while changes to your Account are reflected promptly in active user databases, we may retain all
information that we collect or that you provide for a variety of purposes, including backups and archiving,
prevention of fraud and abuse, and analytics. Please note also that once you have publicly shared
information, it may be re-shared by other users, and your subsequent modification or removal of that
information will not necessarily affect copies previously propagated by others.
To protect your privacy and security, we take reasonable steps to verify your identity before granting you
account access or making corrections to your information.
Right to Correct, Update, Delete Personal Information: You have the right to ask us to change,
correct, or delete Personal Data. You may also ask us to delete and remove Personal Data where there
is no good reason for us to continue to process it. If you choose to ask us to delete and remove your
Personal Data GetHired may not be able to provide to you some or all of the features and functionality
found on the Service. Please note, we may not always be able to comply with your request for erasure
and in such circumstances, will notify our reasons to you. If you choose to ask us to alter, remove or
delete your Personal Information you may contact us in one of the following ways: a) using the messaging
functionality in your user account to contact us directly, if available, b) emailing us at: dpo@gethired.com,
or c) calling us directly at: 888-320-4456. We will respond to you in writing within the time frame required
by the relevant law.
Your Responsibilities: You are responsible for maintaining the secrecy of your unique password
and account information at all times.
5. Resumes
When you create or post a resume to the Service or submit a resume through the Service in response to
a Job Posting, that resume is stored in our searchable resume database in the United States. You may
control the status of your resume by setting it to private or public.
If you set your resume as private, it is not searchable by potential employers or others with access to our
resume database. You may still use your resume to apply online to a Job Posting. If you do apply online
to a Job Posting, your resume will be transferred to the relevant employer, who may retain a copy of your
resume or distribute it to third parties. We cannot control their use or retention of your resume information.
If you set your resume as public, but want your contact information to be confidential, your resume will be
searchable by potential employers, but we will hide your contact information. You must also remove your
contact information from any resume you post to the Service. You should be aware that if you have a rare
skill or job title, for example, it may still be possible for you to be identified even without your contact
details being included. If you are worried about being identified, you should not include specific details by
which you could be identified. If you use a confidential resume to apply to a job online, the employer to
whom you send your resume will be able to view your contact information in order to contact you about
your application.
If you allow your resume to be searchable without making it confidential, then all Users with access to our
searchable resume database (or copies thereof) will have access to your resume. Employers or other
Users with access to our searchable resume database may be located in countries whose data protection
legislation may not be equivalent to the laws in your country. For example, your resume may be viewed
and accessed by employers outside the European Economic Area who have access to our searchable
database. By making your resume searchable, you are expressly consenting to such transfers of data.
We attempt to limit access to our searchable resume database to legitimate Users such as employers,
recruiters, hiring managers, headhunters and human resource professionals, as well as law enforcement
and national security agencies, but cannot guarantee that other parties will not gain access to this
database. We cannot control the use made of resumes by third parties who access such resumes while
they are in our searchable database. You may remove your resume from our searchable database at any
time; details of how to do this are given below. However, employers, recruiters and others who have been
provided access to the database by GetHired may have retained a copy of your resume in their own files
or databases. We cannot control the retention, use or privacy of resumes or profiles that have been
downloaded by third parties. Accordingly, you should not put sensitive information, personality profiles, or
other information you would not want made public, in your resume.
If you provide us with details of a reference, it is your responsibility to ensure that the person is aware that
you have forwarded his/her details and has consented in writing for you to do so.
If you use our facilities to build a resume or to post a resume in our database of jobseekers’ resumes,
then you will be providing us with personal data we will use in accordance with this Privacy Policy. Your
resume must not contain sensitive data relating to your (i) racial or ethnic origin (ii) political beliefs (iii)
philosophical or religious beliefs (iv) membership of a trade union or political party (v) physical or mental
health or genetic makeup (vi) addictions, sexual life (vii) the commission of criminal offences or
proceedings and associated penalties or fines, or (viii) any Social Security Number or national
identification number, if you set your resume as private unless you have previously sent to us your written
consent that we may process your sensitive personal data, if GetHired determines this to be a
requirement of applicable law. If your resume does contain such data and you set your resume as public,
then you agree that we may retain this information and use it in accordance with this Privacy Policy. We
cannot control third parties’ access to such information from our searchable database.
GetHired Onboarding
When you use the GetHired Onboarding feature, you submit the Onboarding Materials online as part of
your employment onboarding process, including your federal tax forms (such as the I-9 and W-4 form),
state and local tax forms, company policy forms, employer handbooks, direct deposit authorizations,
benefit enrollment information, and other onboarding materials that your employer may require. In order to
submit your Onboarding Materials, you voluntarily provide us with personal information that is required to
complete such paperwork, including but not limited to your first and last name, address, birth date,
telephone number, social security number, financial information (such as your bank information),
occupation, marital status, benefits and dependent information, and other personal information that is
required to complete your onboarding paperwork. The information that you submit through the GetHired
Onboarding feature will be collected, stored and used for the purpose of providing the GetHired
Onboarding feature and related services to you and your employer, which includes sharing such
information with your employer to the extent permitted by applicable law.
If you use the GetHired Onboarding feature, you acknowledge and understand that your Onboarding
Materials may be distributed to third parties, including your employer, in order to provide the GetHired
Onboarding service to you. You also acknowledge that such third parties may retain copies of your
Onboarding Materials in accordance with applicable law.
6. Our Commitment To Data Security
GetHired uses certain physical, managerial, and technical safeguards designed to preserve the integrity
and security of your personal information. We cannot, however, ensure or warrant the security of any
information you transmit to GetHired, and you do so at your own risk. GetHired cannot guarantee that
information you provide or that we collect may not be accessed, disclosed, altered, or destroyed by
breach of any of our physical, technical, or managerial safeguards.
If GetHired learns of a security systems breach, then we may attempt to notify you electronically so that
you can take appropriate protective steps. GetHired may post a notice on the Service if a security breach
occurs. Depending on where you live, you may have a legal right to receive notice of a security breach in
writing. To receive a free written notice of a security breach you should notify us at dpo@gethired.com.
7. Commitment To Children's Privacy
If you are under 13 years of age, then you may not use or access the Service at any time or in any
manner.
Protecting the privacy of young children is especially important. For that reason, GetHired does not
knowingly collect or maintain personally identifiable information from persons under 13 years-of-age. If
GetHired learns that personally-identifiable information of persons less than 13-years-of-age has been
collected on or through the service, then GetHired will take the appropriate steps to delete this
information.
If you are the parent or legal guardian of a child under 13 who you believe has registered an Account on
the Service, then please contact GetHired at dpo@gethired.com to have that child’s Account terminated
and information deleted.
8. International Visitors
For users visiting the service from the European Economic Area (EEA) or any other non-U.S. territories,
please note that any data you enter into the Service will be transferred outside the European Economic
Area or such other non-U.S. territory for use by GetHired and its affiliates for any of the purposes
described herein. In addition, because GetHired operates globally, we may make information we gather
available to worldwide business units and affiliates. By providing any data on the Service, you hereby
expressly consent to such transfers of your data to the United States or other countries.
9. In The Event Of Merger Or Sale
In the event that GetHired is acquired by or merged with a third-party entity, we reserve the right, in any of
these circumstances, to transfer or assign the information that we have collected from Users as part of
that merger, acquisition, sale, or other change of control.
10. Changes And Updates To This Privacy Policy
This Privacy Policy may be revised periodically and this will be reflected by an updated publication date at
the top of this Privacy Policy. Please revisit this page to stay aware of any changes. In general, we only
use your personal information in the manner described in the privacy policy in effect when we received
that personal information. Your continued use of the service constitutes your agreement to this Privacy
Policy and any future revisions.
For revisions to this Privacy Policy that may be materially less restrictive on our use or disclosure of
personal information you have provided to us, we will make reasonable efforts to notify you and obtain
your consent before implementing revisions with respect to such information.
11. Your Rights To Access Data (For Data Subjects In The EEA).
Data subjects in the EEA have the following rights with respect to their Personal Data:
Right to Information: The right to know what Personal Data we hold about you and how we use it.
Right to Access: The right to be provided with a copy of your Personal Data (subject to certain
restrictions).
Right of Rectification: The right to require us to correct any incomplete or inaccurate Personal Data we
hold about you, though we may need to verify the accuracy of the new data you provide to us. If you have
a user account with us, you also have the option of correcting your information directly in your account.
Right to erasure/be forgotten: This enables you to ask us to delete or remove Personal Data where
there is no good reason for us to continue to process it. Note, however, that we may not always be able to
comply with your request for erasure and in such circumstances, will notify our reasons to you.
Right to restrict processing: The right to require us to restrict processing of your Personal Data, i.e.,
you can request that we suspend the processing of your Personal Data in the following scenarios: (a) if
you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not
want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to
establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to
verify whether we have overriding legitimate grounds to use it.
Right to request data portability: In certain circumstances, you have the right to request the transfer of
your Personal Data to you or to a third party in a commonly used machine-readable format. Note,
however, that this right only applies to automated information which you initially provided consent for us to
use or where we used the information to perform a contract with you.
Right to object to processing: You have the right to object to the processing of your Personal Data in
the following circumstances: (i) at any time to your Personal Data being processed for direct marketing
(including profiling); or (ii) in certain other situations, to our continued processing of your Personal Data,
e.g., our processing of your Personal Data when such processing is based on our legitimate interests. In
some cases, we may demonstrate that we have compelling legitimate grounds to process your
information which override your rights and freedoms.
Right to withdraw consent at any time: You have the right to withdraw your consent at any time where
we are relying on consent to process your Personal Data. However, this will not affect the lawfulness of
any processing carried out before you withdraw your consent. If you withdraw your consent, we may not
be able to provide certain products or services to you. We will advise you if this is the case at the time you
withdraw your consent.
Right not to be subject to a decision based solely on automated decision-making: The right not to
be subject to a decision based solely on automated processing (including profiling) that produces legal
effects concerning you or similarly significantly affects you. However, your right does not apply if: (i) you
gave us your explicit consent to use your personal data to make our decision; (ii) we are allowed by law to
make our decision; or (iii) our automated decision was necessary to enable us to enter into a contract with
you.
Method for Requesting Information Pursuant to Your Rights
Upon request, GetHired will provide you with information about whether we hold any of your personal
information. If you would like to exercise any of the data subject access rights in the table above (each, an
“Access Request”) please send an email to DPO@gethired.com, and we will send you a Data Subject
Access Request Form. We will respond to your request within a reasonable timeframe.
No Fee Usually Required. You will not usually be required to pay a fee to access your Personal Data (or
to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly
unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these
circumstances.
What We May Need from You. Once we receive your Access Request, we may need to request specific
information from you to help us confirm your identity and ensure your right to access your Personal Data
(or to exercise any of your other rights). This is a security measure to ensure that Personal Data is not
disclosed to any person who has no right to receive it. We may also contact you to ask you for further
information in relation to your request to speed up our response.
Time Limit to Respond. We try to respond to all legitimate requests within one month. Occasionally it
may take us longer than a month if your request is particularly complex or you have made a number of
requests. In this case, we will notify you and keep you updated.
How To Complain
All Data Subjects. If you have any complaint about the treatment of your Personal Data, or
inquiries regarding our data practices, please contact us as set forth in Section 14 so we may resolve any
query or concern you have.
Data Subjects Based in the European Economic Area. The General Data Protection Regulation also
gives you the right to lodge a complaint with a supervisory authority, in particular in the European
Union (or European Economic Area) country where you work, normally live or where any alleged
infringement of data protection laws occurred.
13.Contact Information
Please contact GetHired with any questions or comments about this Privacy Policy, your personal
information, and our third-party disclosure practices or your consent choices at: GetHired, Inc., 540
University Ave, Suite# 50, Palo Alto, CA 94301, or by email: DPO@gethired.com. We will strive to
respond to your inquiry within 30 days of its receipt.
